Commercial lease termination letter pdf

Commercial lease termination letter pdf DEFAULT

Sample "Commercial Lease Termination Letter"

Sample Commercial Lease Termination Letter
From: ​ B eth Davis
Re: ​ A ffirmative Statement and Acceptance of Claims
The commercial lease agreement entered into on [​
] , is set to expire on [​
This letter is to inform you that I will not be renewing the lease for the commercial
property located at [​
] . During the month of [​
] , we will be relocating to
our new office facilities.
Should there be any other concerns regarding the termination of the lease, or should
any of our mail still make its way to the property, you may forward them to our new
] . You may also forward any other concerns, including a cheque for
our security deposit to this address as well. As per our agreement, I would also like to
schedule a final inspection of the property during the last week of [​
] to schedule a time that is convenient for you. Ms. Black
will follow-up with you during the first week of [​
] . Feel free to contact me or
Miss Black if you have any questions.
HR Manager, Smithereen Inc.
Sample Commercial Lease Termination Letter
From: ​ B eth Davis
Re: ​ A ffirmative Statement and Acceptance of Claims
The commercial lease agreement entered into on [​
] , is set to expire on [​
This letter is to inform you that I will not be renewing the lease for the commercial
property located at [​
] . During the month of [​
] , we will be relocating to
our new office facilities.
Should there be any other concerns regarding the termination of the lease, or should
any of our mail still make its way to the property, you may forward them to our new
] . You may also forward any other concerns, including a cheque for
our security deposit to this address as well. As per our agreement, I would also like to
schedule a final inspection of the property during the last week of [​
] to schedule a time that is convenient for you. Ms. Black
will follow-up with you during the first week of [​
] . Feel free to contact me or
Miss Black if you have any questions.
HR Manager, Smithereen Inc.

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FREE What to Include in a Commercial Lease Termination Letter [ Tips and Samples ]

Businesses make a ton of decisions—good ones, bad ones, easy ones, and of course, the difficult ones alike. Financial difficulties is actually one of the circumstances wherein businesses make a very difficult decision. They need to consider a lot of different factors that is costing them money. One of the factors they consider letting go or finding an alternative for is the place they are renting out.

A ton of times, when a company or a business is about to close or is on the verge of closing, they usually take care of the commercial lease if they are renting out a commercial space. Going through the commercial lease agreement is the first priority of the business owner. By doing so, they will have a better idea about how to terminate the agreement such as if early termination is allowed or otherwise.

If you find yourself in this kind of situation, you may want to start drafting a commercial lease agreement termination letter. In this article, we will be sharing with you how to terminate your commercial lease and what should be included in the letters that you are drafting. You may also check out the agreement samples that we have included. You can make use of these samples as a reference if you find yourself having a hard time coming up with the right words to say. Keep reading to find out more.

Simple Commercial Lease Termination Letter

Landlord Lease Termination Letter

Basic Commercial Lease Termination Letter

Writing Your Commercial Lease Termination Letter

Just like any termination letter, when it comes to writing commercial lease termination letter, there is no need to sugarcoat anything. You have to make sure that it is brief and that you go straight to the point. To make sure that you get a better picture about how to write a commercial lease termination letter, we will break it down for you part by part.

Header

The header of your commercial lease termination letter is composed of the following:

  • Personal details: This will include your name, designation/position in the business, business name, and business contact number.
  • Date: The date you will include in your letter will pertain to the date when you wrote the letter.
  • Recipient’s details: This part will include the recipient’s name, position (if available), and address.

 

Subject Line (Optional)

This part of your letter is optional. However, choosing to include this makes it easier for the recipient to understand what your letter is all about. You may even choose to go directly to the subject line instead of starting your letter with a header. This helps in making your letters brief. You can put your personal details such as your contact details after your signature or typed name.

Salutation

If you are using a subject line, you may also opt to skip this part. The salutation is pretty basic. Your cover letter salutation can be the generic “Dear” followed by the last name of the recipient.

Body of the Letter

The body of the letter can be divided into two parts: introductory paragraph and concluding paragraph.

Introductory paragraph

In this paragraph, you will directly state that the sample letter serves as your  notice that you will not be renewing your lease with the landlord or that you are ending your lease earlier than the expected date. The reasons you will be giving need not be in detail. A brief explanation of your reason is good enough. You will also be stating in this paragraph when you are planning to vacate the place you are leasing and when you will be returning the keys. If possible, you can also state when the lease will be ending according to the agreement you have signed. In case you have broken any terms and conditions stated in the written agreement, you may also state what you have broken.

Concluding paragraph

Let your landlord know how he/she can get in touch with you in case he/she has queries or any information that is needed to be shared. Do not forget to also thank your landlord for giving you the opportunity to lease their space for your business.

Closing

  • Closing greeting
  • Signature
  • Typed name

 

Lease Termination Notice Letter

Tenant Lease Termination Letter

Tips for Terminating a Commercial Lease

Communicate with your Landlord

You want to make sure that your landlord is aware about your plan of terminating the lease. Before writing the letter, you may want to set up a meeting with him/her where you will discuss your reasons and any consequence that you need to face. You do not want to just surprise your landlord directly with your letter.

More often than not, your landlord is already aware about the struggles that your business might already have. Through your meeting, if possible, you can ask for a little consideration such as lowering the payments just a little bit or ask for payment arrangements. However, if they do not allow such, it’s high time for you to start considering other options.

Find an alternative tenant

It is pretty common to look for someone who can take over the tenancy of your lease. This is a great option especially if your landlord is strict with the duration of your lease. So instead of ending your lease early, you can suggest someone or another business who is willing and able to take over your lease.

Downsize the amount of space being leased

If possible, you can suggest that you will lessen the space that you are leasing and ask for a quote if how much it will cost. If it is possible, then that would be great because there is no need for you to transfer to a new location, which means that your existing clients need not to look for you somewhere else.

Now you know just a tad bit more about what a commercial lease termination letter is. You may opt to choose just one to download or you may also choose to download all of the samples as they are all downloadable for free. If you need more information about termination letters, you can check out our guidelines to termination letters and check out more termination letter templates on this very website.

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Early Lease Termination Letter

Tuesday, January 7, 2020

Mr. Andrew V. Jackson
4867 Wildwood Street
Ohio Woodland 44240

RE: Intention to Terminate Lease

Dear Mr. Jackson:

I am writing to you this letter with my request to terminate our signed lease agreement dated Friday, July 5, 2019 over the property 2510 Wood Duck Drive, Beaver, Ohio with a lease period of 3 years.

Due to my recent promotion in the office, I have been transferred to a different state. I have been asked to prepare my travel documents and they have prepared my new place of residence in the new location. I love the place but do to this recent events, I have no choice but to vacate the premises.

In this regard, I intend to return to you the possession over the property on Thursday, July 7, 2022 and I would like for the return of the security deposit. An inspection over the property can be conducted for your evaluation for the amount of the security deposit to be returned.

Feel free to notify me anytime for the inspection or if in case you have questions or concerns, please do not hesitate to contact me via email at [email protected] or via phone at (323) 233-3232.

 

Truly yours,


Ms. Jessica N. Addington
2510 Wood Duck Drive
Ohio Beaver 43123

Early Lease Termination Letter

An early lease termination letter is a request sent by a tenant to a lease contract asking for the early or premature termination of their agreement which is intended to end in a specific period or date. This may be due to various reasons where the tenant may request for early termination of their lease agreement, such as the tenant moving to another city, a new job location, among others. However, sending a letter does not guarantee that the landlord can grant the request and may still charge the tenant for the unused period of the lease agreement. But nonetheless, sending this letter is an act of goodwill from the tenant that may be given consideration by the landlord especially if the circumstances that lead to the request may affect the landlord's capacity to collect payments.

This Early Lease Termination Letter PDF template eases down the burden from the tenant from creating a full letter from scratch. Creating letters may take a while to construct and sometimes, one would have to spend hours finding out the best choice of words to say or how to introduce the request. Having this template leads you on what to write further and how to explain your reason for such early termination of your lease.

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Rental and Lease Agreement Templates

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A rental and lease agreement is a document that outlines the arrangement between an owner of a real estate, known as the “landlord” or “lessor”, and someone else that is willing to pay rent while occupying the property, known as the “tenant” or “lessee”. In layman’s term, it’s a document used for the occupying of space (either commercial or residential) for a period of time in exchange for monthly rent. The terms of the contract are negotiable between the tenant and landlord and once signed, the form is considered legally and mutually binding.

With Jotform, you have an option to add e-signature widgets to your form and have your tenant fill out the rest of it. An ideal use case is to generate a PDF copy of the submitted agreement that can be printed out. Instead of painstakingly designing a PDF output for your agreement, why not use one of the templates we designed for you? If you’re in the real estate business, branding is important since you’ll be sharing this agreement with a lot of clients. Our revamped PDF Editor will allow you to fully customize the template, add your own branding, change the order of the questions, or modify the context of the terms and conditions.

If you haven’t had a chance to build a rental and lease agreement before, we’re listing down some of the most important details you need to ask and disclose on your agreement – The premises (whether it’s a house, apartment, condo, basement, or attic), contact details of the landlord and tenant, the amount of money paid by the tenant to the landlord, and the length of time the tenant has the right to stay on the premises. You should also include clauses for terms of conditions and signature widgets that should be signed by both parties.

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What is lease agreement?

A lease agreement is a legally binding contract between a landlord and tenant that outlines the terms by which the tenant can rent property from the landlord, such as the duration of the lease, the monthly rent amount, and maintenance responsibilities.

Who needs a residential lease agreement?

Anybody involved in leasing a property should have a residential lease agreement that defines the terms of the agreement and keeps all involved parties protected by law. These individuals include property managers looking for tenants and vice versa, social service providers looking for supportive housing, real estate agents, and anyone renting or looking to rent a property.

What is the difference between a lease and a rental agreement?

In the case of real estate or apartments, a rental agreement typically provides for tenancy for a short period of time, usually 30 days. Unless the renter or landlord provides a move-out notice, the lease is automatically renewed. The terms of the agreement can also be changed each month.

A lease provides the tenant the right to occupy the property for a specific term, which typically runs from six months to a year or more. Unless the tenant agrees, the terms of the lease cannot be changed by the landlord.

Also, a lease does not usually automatically renew. A tenant who continues to stay at the property converts to month-to-month until a new rental or lease agreement is signed.

These conditions are not unique to this type of property. They can also apply to the rental of equipment, automobiles, and other items.

Can I write my own lease agreement?

Yes, you can. A lease is an agreement between you (the landlord) and your tenant. Leases usually include the standard items, such as the amount of rent, the duration of the lease, who is responsible for various maintenance items, and the penalties that can be assessed for not following the terms.

With Jotform, you can create a lease template and use a form to collect specific information that changes with each lease, such as the tenant’s name, rent amount, etc. You can also accept digital signatures when it’s time to sign the final document.

What should I include in a lease agreement?

  1. Terms. The lease should state the length of the agreement.
  2. Rent. The amount of rent and when it is due.
  3. Deposits and fees. Declare whether you require a security deposit and first/last month’s rent.
  4. The names of all tenants. Every adult who will live on the property should be included.
  5. Occupancy limits. This should specify that only the adults who signed the lease and their minor children can occupy the property.
  6. Restrictions on disruptive activity. Include text that prohibits behavior such as excessive noise and illegal activity.
  7. Pets. Let the renter know if you will allow pets and, if so, what type.
  8. Maintenance and repairs. Outline the tenant’s responsibility to keep the property clean and pay for damages due to abuse.
  9. Utilities. Establish who is responsible for utilities, and what will happen if a payment is delinquent.
  10. Entry to the property. Clarify your rights to access the property to make repairs, and how much advance notice you will provide.

Can a rental agreement be used as proof of address?

In most cases, a valid rental or lease agreement can be used as proof of address. You can use Jotform to produce a PDF file of the lease for your tenant.

Is a lease cancellable?

A lease is usually for a fixed term, such as one year. However, a landlord may waive any penalties and allow a tenant to break a lease. You are advised to consult your local real estate laws.

Does a lease need to be notarized?

A lease is a contract between a landlord and a tenant. Usually, there is no requirement to have it notarized. Jotform allows you to include digital signatures, such as DocuSign, on your lease agreement, which are usually legally binding.

Glossary of Lease Agreement Terms

  1. Landlord (lessor): A landlord is a person who owns land, houses, or apartments and rents or leases them to tenants.
  2. Tenant (lessee): A tenant is a person who rents land or property from a landlord.
  3. Security deposit: A security deposit is paid by an incoming tenant in order to secure the lease from a landlord. It can either be a partial payment toward the tenant's monthly rent or a security measure for the landlord in the event of property damages.
  4. Common area maintenance (CAM): Common area maintenance (CAM) fees — common in commercial and industrial leases —are paid by tenants to help cover expenses for internal and external common areas like hallways, elevators, shared bathrooms, parking areas, and more. CAM fees vary by circumstance, so amounts should be agreed upon by both the landlord and the tenant and explicitly laid out in their contract.
  5. Renewal option: A renewal option is included in a rental or lease agreement and outlines the terms and conditions for extending the original agreement. Landlords are not required to extend or renew a lease without a renewal option outlined in the agreement, so it’s important to include a renewal option if you intend on renewing the lease.
  6. Periodic tenancy: Periodic tenancy is the possession of a property with no determined end date. As opposed to a fixed-term tenancy, the tenant decides when to end the tenancy. This is especially common for month-to-month leases.
  7. Guarantor: A guarantor is the person responsible for taking care of and paying for the property if the primary tenant fails. Guarantors are often required for student lease agreements, or for tenants without steady employment.
  8. Cosigner: A cosigner is a third-party person that shares the responsibility of paying rent with the primary tenant, though they are not required to live on the property.

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These templates are suggested forms only. If you're using a form as a contract, or to gather personal (or personal health) info, or for some other purpose with legal implications, we recommend that you do your homework to ensure you are complying with applicable laws and that you consult an attorney before relying on any particular form.

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Lease Termination Letter Templates and Samples

What Is a Lease Termination Letter?

A Lease Termination Letter is a notice warning that the Lease Agreement or Rental Agreement between the landlord and the tenant is coming to an end. This is not a simple statement that the period of rent is expiring.

Alternate Names:

  • Lease Termination Agreement;
  • Early Lease Termination Letter;
  • Notice of Lease Termination;
  • Notice of Terminating Tenancy.

Usually, the landlord can decide to terminate the lease for a number of reasons, such as the tenant violated some of the terms of the rental arrangement, failed to pay rent or there may have been a situation that makes the residence unsuitable for living. The reasons do not have to be all that negative, e.g. the landlord may decide to sell the place, the tenant may be moving for a new job or marriage, or need a larger space to welcome new children or pets.

Lease Termination Letter Types

You can end a lease in one of the following ways: either send a letter to terminate tenancy unilaterally, matters not if you are a landlord or a tenant, or you can come to an agreement and sign a Lease Termination Agreement. Use our ready-made templates when drafting your own letter:

  1. Generic Lease Termination Letter. This template is ready to be filled out and signed right away.
  2. Sample Early Lease Termination Letter. Use this document as a reference if terminating your lease early.
  3. Sample Commercial Lease Termination Letter. This is a sample letter for individuals looking to get out of a Commercial Lease Agreement.

It is a custom to distinguish three types of end tenancy letters according to the cause: "Pay Rent or Quit," "Cure or Quit," and finally, an "Unconditional Quit." If the termination is without cause, the landlord has to give the tenant either a 30-Day Termination Notice or a 60-Day Termination Notice.


Related Letter Tags and Topics:

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Letter pdf commercial lease termination

Free Lease Termination Letter

A lease termination letter can be used to end a lease agreement early or to confirm that an expiring lease term won’t renew.

If you need to end your lease early, most lease agreements require you to give written notice within a certain number of days before moving out. Even if your lease doesn’t specifically require written notice, using a lease termination letter will protect you in the event of a later dispute.

Table of Contents
  1. How to Write a Lease Termination Letter
  2. Sample Lease Termination Letter
  3. Tips for Writing a Lease Termination Letter
  4. FAQs

How to Write a Lease Termination Letter

Whether you’re a landlord who needs to send a lease termination letter to a tenant, or a tenant who needs to send one to your landlord, a simple lease termination letter should include the following basic elements:

  • Landlord: Name of the party who owns the premises being rented
  • Tenant: Name of the party who rents the premises and pays the landlord
  • Original rental agreement: Landlord and tenant contact info, address of the premises, start and end dates of the agreement
  • Vacate date: When the tenant will move out and leave the property
  • Forwarding address: Where to send future notices or security deposit
  • Reason for termination: Why the agreement is ending

Use our comprehensive lease termination letter template to ensure you include all the necessary information, or use our document builder to generate a complete lease termination letter.

Free Lease Termination Letter Template Downloads

To Tenant from Landlord

Use this lease termination letter to end a lease agreement with your tenant.

terminate lease sample form

To Landlord from Tenant

Use this lease termination letter to end a lease agreement with your landlord.

Sample Lease Termination Letter

In the following lease termination letter sample, the landlord is informing the tenant that their lease won’t be renewed at the end of the lease term.

sample lease termination letter template

Tips for Writing a Lease Termination Letter

Here are a few general rules to follow when writing your lease termination letter:

  • Proofread for errors. Be sure to check dates and spelling to make sure the information is  accurate.
  • Keep it clear. You should include a clear reason for your early termination, especially if your lease only allows early termination under certain circumstances. For example, leases generally allow a tenant to leave early if the premises aren’t habitable and the landlord hasn’t made repairs.
  • Check the lease for where and how to deliver it. Leases often tell you where to give notice and sometimes even specify how it must be delivered.
  • Don’t sit on it. Once you know you need to terminate your lease early, write and send your lease termination letter as soon as possible. If you’re terminating early, it’s better to give the other party as much notice as possible so they can plan accordingly.

FAQs

1. How do you write a 30-day notice to move out?

To write a 30-day notice to move out, include the date of the notice, the intended move-out date, the reason for moving out, where future notices can be sent (forwarding address), and key information about the lease including landlord and tenant information. Make sure the date on the notice (postmarked or delivered date) is at least 30 days before the move-out date.

2. How do I write a 60-day lease termination letter?

When writing a 60-day lease termination letter, include the date of the notice, the date the lease will end, landlord and tenant contact information, the key terms of the original lease, and the reason for termination. Make sure the date on the termination letter is at least 60 days before the move-out date.

To find out more about whether this is the right document for ending your lease, check out our lease termination letter guide.

Sours: https://legaltemplates.net/form/lease-termination/
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23+ Lease Termination Letter Templates – PDF, DOC

A lease termination letter is often to cancellation a business contract between two parties: tenant and landlord. The business between the two parties might have run its course or irreconcilable differences, making it difficult for the two to continue contracting. Whatever the reason, a Letter Templates should properly explain the reason behind the termination. Moreover, all the little details that may arise from the simple lease termination such as debt, money issues or commitments should be addressed. You may also see Termination Letter Templates.

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Free Lease Termination Letter Template

Free Lease Termination Letter Template Landlord to Tenant

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Early Lease Termination Letter Template

Lease Termination Letter to Landlord Sample

If you are terminating the lease and relocating to a new address, then you should use the lease termination letter to landlord sample free download to let the landlord know. You may also see Free Termination Letter Templates.

Lease Termination Letter for Equipment Template Example

The lease termination letter for equipment template example is a simple and normal sample lease termination letter template which has been well drafted and will perfectly convey your message to the landlord. You may also check out here Official Termination Letter Templates.

Free Sample Lease Termination Letter Apartment Template

The free sample lease termination letter apartment template word doc is a well drafted and well created sample lease termination letter template which will be the perfect guide to help you draft the letter. You may also see Rental Termination Letter Templates.

Notice of Lease Termination Letter From Landlord To Tenant Example

If you do not want to renew the contract of the commercial property on lease to the tenant, then use the free notice of lease termination letter from landlord to tenant example. You may also see Letter of Termination Templates.

Notice of Lease Termination Letter from Landlord to Tenant

Template Letter for Termination of Residential Lease

Sample Lease Termination Letter Free Download

Program Lease Voluntary Termination Letter

Sample Vehicle Lease Termination Letter Template

Letter From Service member to Landlord Early Lease Termination

Break Lease Letter Template

Sample Business Lease Termination Letter

Request to Lease Terminate Letter

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30 Day Lease Termination Letter PDF

Military Lease Termination Letter to Landlord

Notice to Landlord Terminating Lease for Repairs

A business pre termination letter should be well written in easy to understand terms. A professional approach should be used and respect should be observed. Rude, abrasive language should be avoided. There should be no need to burn bridges.

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